Standards Used to Create New Documents for a Public Library

Requirements for Information Entry

1. Use appropriate design and presentation in accordance to the specific circumstance of information entry: for instance, spreadsheet for calculations, word documents for text information, and suitable graphical software for graphical information
2. Verify the source of the information prior to entry
3. Ensure that the means of information entry must guarantee cost effective and quality document production
4. Verify the correctness and relevance of information prior to information entry
5. Verify all personal details accompanying the information

Standards Used to Create New Documents for a Public Library

Requirements for Information Storage

1. Ensure confidentiality and security of storage; for electronic documents, consider password access; for paper documents, consider restricting physical access
2. Take into account the accessibility of documents; for documents requiring urgent access, onsite and electronic storage is needed; for paper documents, appropriate filing and indexing is needed to facilitate retrieval

Standards Used to Create New Documents for a Public Library

Requirements for Document Design and Production

1. Document design should be cost effective and environment friendly
2. Document production should only be printed when there is need; otherwise, they should be distributed electronically
3. Documents should be designed and printed using Microsoft Word Office and later versions